Car Rental Information

 

Personal Vehicles

 

Refer to the Reimbursement Guidelines page for the mileage reimbursement rate.

 

Rental Cars

 

Travelers on official business are expected to utilize corporate rate agreements with the rental car companies listed below. These agreements, negotiated by LBNL or UC, include insurance coverage for CDW (Collision Damage Waiver) and LDW (Loss Damage Waiver). CDW and LDW insurance are not reimbursable on domestic car rentals. Travelers must decline insurance offered at domestic car rental counters.

 

The National Car rental agreement, negotiated by LBNL, can be obtained by requesting the corporate rate ID #5134113. This agreement includes free membership in National's Emerald Club. Besides completely bypassing the rental counter in most airports, this membership allows the traveler to pay the rate for a midsize car and choose his/her own car from the "Emerald Aisle." All cars on the Aisle are midsize or larger.

 

Car Rental Agreements:

• Enterprise ID #XZ23A02
  
• Hertz ID #72113
  
• National ID #5134113

 

When renting a car in a foreign country, insurance charges are reimbursable and are not included in any corporate agreements. Accept optional insurance coverage offered in foreign countries. This applies to liability insurance only.

 

All car rental charges are to be billed to the traveler's Laboratory corporate card or to a personal credit card. No car rentals may be direct billed to the Lab.

 

Notify the Laboratory Legal Counsel in the event of an accident. If personal injury has occurred, notify Health Services.

 

For information about how to handle an auto accident and other car/travel related safety issues, visit the Travel Safety page HERE.