Announcements

Travel Policy Clarification

Approval of Travel Expense Reports (Voucher) Requirement

Travel expenses cannot be approved by anyone who reports directly or indirectly to a traveler who is a director, manager or supervisor as designated by LBNL's Human Resources Information System (HRIS). An individual who is immediately accountable to the director, manager, or supervisor is defined as a “direct report”. An individual who is one or more organizational levels below the traveler is defined as an “indirect report”.

All travel expenses for Associate Laboratory Directors (ALDs), Division Directors, Deputy Director, and the Chief Financial Officer (CFO) will be approved by the Laboratory Director’s designee (currently the Business Manager for Laboratory Directorate and Operations, Dan Twohey). Travel expenses for the Laboratory Director will be approved by the Controller (Jeanne Kissel).

The new travel and expense reimbursement system that will be implemented later this year will have the direct and indirect reporting structure controls built in as an automatic feature.

Reimbursement of Employee Purchased Tickets

Effective March 1, 2008 the Travel Office will not reimburse for employee purchased airline tickets until after the trip is taken. This change is in alignment with best practices. Travelers who purchase their own air tickets are highly encouraged to use the LBNL’s travel agency, so that travelers do not have to carry the cost of tickets. Please contact travelhelp.lbl.gov if you have questions.

UC Business Insurance

UC Business Insurance coverage is automatic for business travel within the state and registration is not required for those trips. Get more information HERE, or download the UC Group Insurance Plan booklet HERE. (and go to page 36).

• UC Business Travel Benefits Comparisons (.xls)
• Frequently Asked Questions (.doc)