How to Obtain and Use the LBNL Credit Card (USBank)

 

Corporate Travel Charge Cards

 

The Laboratory offers a corporate US Bank Visa card to career employees who travel at least once a year. The cards are to be used only for expenses associated with official travel such as hotels, meals, miscellaneous expenses and registration fees.

 

Cards are issued at no cost to the traveler and with no individual credit check. Applications are available from the Lab Travel Office or may be printed from this home page. Once completed, the application must be approved by the traveler's supervisor and faxed to the Travel Office (x7772).

 

Advances

 

If a traveler is required to charge a travel expense far in advance of an approved trip (such as a conference registration fee) he/she may receive an advance for that amount in order to pay the Visa statement within the allotted 25 days. Requests for such advances must include the receipts.

 

Travelers are expected to obtain necessary cash advances from an Automatic Teller Machine (ATM) using their corporate Visa card. The transaction fee for ATM withdrawals is 2 1/2% of the amount withdrawn, with a minimum of $2 and a maximum of $10. This is a reimbursable miscellaneous expense.

 

Delinquency Fees

 

The Visa card is a charge card, not a credit card. This means that the balance showing on any statement is due in full each month. A delinquency fee of 2 1/2 percent of the past due amount will be applied to overdue balances. These fees are considered interest, which is an unallowable cost under the Laboratory's contract with the DOE. They may not be reimbursed with Laboratory funds.

 

Termination

 

When a cardholder terminates his/her position at the Laboratory the corporate card account should be closed and the card destroyed.

 

Contact

Contact the Travel Office for assistance with this corporate card.