Welcome to Berkeley Lab Travel


COVID-19 Travel Update (as of September 21, 2020)


New Controls have been established for travel outside the Lab: 


A Work Planning and Control (WPC) approval process has been implemented for travel:



For other updates on COVID-19, please visit the Laboratory COVID Information site page and Frequently Asked Questions for Business Travel.


Click on the image below to learn more about traveling during COVID.



Attending Virtual Events - Reporting Requirements

Click on the image below to view the process flow for attending virtual events.




Cancelled Trip?


If your trip was cancelled, use the following guide to assist you with creating an expense report with prepaid expenses (e.g. Lab purchased airfare, prepaid registration, prepaid lodging deposits) or out-of-pocket expenses:


Effective December 16, 2019, Lab employees, and Affiliates, (with access to FMS/TREX), are required to input their own banking information for direct deposit for Travel Expense Report reimbursement. Lab employees can also utilize this new process to make any updates whenever needed. This process has replaced the need to fill out the ACH/Direct Deposit form. The Travel Office will no longer be processing the ACH/Direct Deposit forms for Lab employees and Affiliates (with FMS access).


If you have previously signed up for direct deposit, thank you. If you have not, please do so now, or if you’re not sure, please log in to FMS/TREX to review your bank information. If you do not input your banking information, any Travel (TREX) reimbursement will be made by check.



If you are unsure if you have FMS/TREX access, please reach out to your Division Point of Contact for guidance.


Please note: Direct Deposit for Payroll is done separately via the Employee Self Service Site.


Open Skies 


As of Friday, November 1st, Berkeley Lab travelers have more business travel options to the European Union (including Norway & Iceland), Japan, Australia, and Switzerland by our participation in the Open Skies Agreement!


The General Services Administration (GSA) Open Skies Agreements are an exception to the Fly-America Act which allows government and/or government contractor employees to utilize a non-U.S. air carrier from the United States to an Open Skies region. This exception will provide travelers with more airlines to choose from, greater time flexibility, and potentially lower airfares. 


Note: The Open Skies Agreement will only apply to Laboratory employees, affiliates, and non-employee guests (with "G" ID numbers); Subcontractor travelers may be included at a later date. 


All flights booked prior to November 1, 2019 to/from an Open Skies region must comply with the Fly-America Act. To utilize the Open Skies Agreement, travel arrangements must be made with the Lab's designated travel partner, CWT, by calling 888-243-1125 between the hours of 8:00 a.m.- 5:00 p.m. Pacific Time. Open Skies travel cannot be booked on Concur. Flights booked via Concur must comply with the Fly-America Act. We hope to have Concur modified by early 2020 for Open Skies ticketing. 


Utilizing the Open Skies Agreement can be initiated in three easy steps:

  1. Contact CWT at 888-243-1125, discuss travel plans with agent, and book travel to/from an Open Skies region
  2. Complete the Open Skies Waiver & Certification form
  3. Take trip, attach Open Skies Waiver (.pdf) to expense report, and submit for certification/approval

Below, please find a step-by-step guide to assist you with booking travel to an Open Skies region on a non-U.S. air carrier and a link to the Open Skies Waiver & Certification form. 


Make Reservations


Ge Reimbursed